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Symposium Consultation, Organisation and Management
Frontier Health Events Provides Total Conference Success with Professional Convenors, Organisers and Managers.
We always produce results beyond our clients' expectations
Our dedication flows through to every aspect of event organisation as it evolves into a perfect creation.
One question Annie Shaw is often asked -
Every time you look to be in total control and your events seem effortless, smooth and flawless – how do you do it?
AS: I love my work, enjoy the challenge of giving total dedication to the project and expect no less from my team. This allows our clients to enjoy great satisfaction and remain stress and worry-free as an excellent event progresses and ends flawlessly.”
Our Commitment
- We can take care of the whole event process - design it, produce it, organise it and manage it.
- Alternatively, we work together with our clients through the whole process.
- We ensure timely reporting & meeting processes to keep clients informed of the progress.
- We listen to clients' requirements carefully and are flexible to work with.
- We ensure that all the clients' expectations are met or exceeded.
Seminar Program Development
 Liaise with clients to produce the final program for the given Seminar
Draft and Final Program
- Frontier Health events would use the content guidelines developed with the client or provided by the client and utilize marketing strategies, knowledge of GP educational needs and wants to develop seminar programs designed to gain attention of a busy GP.
Develop Content Guidelines for the speakers
- This will be a brief guideline outlining specific areas the speakers will cover, duration of talk and question time etc.
Speaker Contributions
- The speakers would be asked to advise if there were any other specific issues or new research that may be of interest and of importance to General Practitioners. This would then be discussed with the client for consideration.
Source and Organise High Calibre Speakers
 Source and Organise high caliber Speakers who are recognized authorities in their chosen fields and are able to present the latest up-to-date information which would be practical and relevant in General Practice.
(We are able to source speakers in most disciplines of General Practice)
Negotiate Speaker Fees
- We can negotiate and finalise speaker fee
Distance learning or Online Web Cast (with Category 1 and Category 2 Points)
- We can create Web cast for your symposium and offer it online to your members the whole year around.
 We can also produce Audio and DVD pack for you symposium.
Organisation and Management
- We can work with the client to determine:
- The theme and message behind client’s conference idea
- The event format, marketing strategies, number of delegates and optimum location etc
Marketing
- We advise and assist the client in designing marketing strategies.
- Assist in promoting clients events.
- Help design and distribute brochures etc.
- Identify key target groups.
- Negotiate special advertising deals with Key publications and other distribution channels like hospitals, GP divisions, medical centres and other groups.
Design and Consultation for Symposium Program
Speaker Management
- We can help with sourcing or selection of speakers (in most Disciplines of General Practice).
- To Draft and finalise speaker availability and program time tables.
- Receive and compile all presentation materials, biographies etc. for the program booklet and presentations.
- Arrange Speaker travel and accommodation.
- Take care of any additional or special requirements.
- Assist with audio visual management.
Delegates
- We can compile reference material for delegates.
- Organise a social program for delegates.
- Organise accompanying person programs
Registration
- We can either use our online facility or set up an online facility for clients conferences.
- Handle conference correspondence & provide full secretariat services.
- Prepare and distribute all delegate program material.
- Arrange conference satchels, name badges, tickets, delegate list etc.
- Take care of delegate registration, travel and accommodation arrangements.
- Any special arrangements or requirements would be easily catered for.
Venue Management
- Work with the client to select the ideal venue to match the theme of the clients event.
- Take care of full venue management and audio visual management.
Catering
- Organise and manage all catering requirements.
- Take care of any special needs and meal requirements
Sponsorship & Trade Exhibition
- Generate sponsorship for the event.
- Prepare sponsorship packages and marketing tools.
- Take care of the Trade Exhibition organisation and management as well as set up and dismantling of exhibitions.
- Design and produce floor plans with maximum space and trade exhibition exposure for event sponsors.
Financial Management
- Budget preparation, management of budget and costs.
- Provide client with detailed financial accounts.
- Negotiating and arranging insurances for the event.
- Setting up merchant facilities, bank accounts.
- Setting up computerised registration processes.
- Bank reconciliation.
Transparency, Ethics and Integrity
- Is our standard at all times. – refer to the Ethical Codes of Conduct.
Budget
- Produce Budgets
- Client will be presented with a detailed comprehensive budget.
- Apart from the allocated amount for miscellaneous spending, any variance to the budget will be discussed with the client and advised in writing. If extra spending is agreed, clients’ authorisation to go ahead will be required.
- The budget will be very closely monitored.
Reporting
At the end of every week, once the daily registration is processed and updated, client would be emailed an income reconciliation report showing the progress event financial status together with registration income and delegate numbers.
Sponsorship details and income will be updated at the end of every week and client will be kept updated with confirmed sponsorship and financial commitments.
Health Educational Event Organisation and Management is Our Speciality
Achieving Perfection and Flawlessness is Our Passion!
We accept nothing but the best!
Our clients and partners can therefore relax and enjoy a “flawless Symposium”, stress and worry free!
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